Administrative Assistant III

Summary: Seeking an Administrative Assistant III with expertise in Excel and Smartsheet for project coordination and administrative tasks.

• High school diploma or equivalent required

• Minimum 2 years of related experience preferred

• Certification in assigned area preferred

• Proficiency in Excel and Smartsheet necessary

• Flexibility to handle both administrative and project tasks

Responsibilities:

• Perform general administrative duties including photocopying, coordinating meetings, typing, faxing, ordering supplies, arranging travel, and preparing/sorting mail

• Serve as a point of contact within the organization for customers

• Answer questions related to established policies and procedures

• Coordinate projects/assignments independently using internal/external resources

• Assemble/distribute materials; compile/track data; verify data accuracy

• Make decisions within guidelines on planning, organizing, and scheduling work

• Create/type routine documents ensuring grammatical/spelling accuracy

• Manage confidential information appropriately

• Review reimbursement documentation; submit vendor requests; follow up on missing information

• Research payment status; generate/send out COS as needed

• Provide specialist support and coverage when necessary

• Coordinate banner orders, trip kits, course supplies

• Manage central inbox; process HCP COS forms/reimbursement requests timely

• Support local program requests including MRF creation in GMM and engagement creation in ENGAGE

• Update SmartSheet ensuring program checklists are complete

Pay Details: $20.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.