Project Administrator

Manages invoicing, documentation, and administrative project support for service operations, ensuring accuracy from project initiation through closeout.

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Job Requirements:

• Experience in general accounting processes

• Knowledge of construction and contract administration

• Data entry proficiency

• Experience reviewing and processing invoices for accuracy

• Ability to process warranty invoices

• Familiarity with procurement and job costing procedures

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Preferred Skills:

• HVAC industry knowledge

• Experience with Oracle or Salesforce systems

• Understanding of P-Card purchasing processes and documentation review

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Job Responsibilities:

• Review service documentation for invoice accuracy and compliance

• Process warranty invoices in coordination with service teams

• Manage procurement activities related to service parts and materials

• Support project managers with job costing and budget tracking

• Maintain routine project documentation from award to closeout

• Coordinate with technicians on P-Card purchases and recordkeeping

• Ensure timely customer invoicing for multiple projects in varying stages

• Assist with administrative closeout of completed projects

Pay: 18-24

Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client.

Pay Details: $18.00 to $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.entegee.com/candidate-privacy-information-statement/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.