Operations Coordinator
Operations Coordinator responsible for supporting office administration, human resources, purchasing, shipping, receiving, and front office operations.
Job Requirements
- 5+ years of office administration experience or equivalent degree in a related field
- Basic knowledge of human resources processes and documents
- Basic knowledge of purchasing cycles
- Experience with employee onboarding support
- Experience with record keeping and timekeeping
- Experience maintaining HR files
- Experience supporting employee benefits administration
- Experience with purchasing administration
- Experience communicating with suppliers to track delivery status
- Experience supporting shipping and receiving activities
- Experience generating shipping documents
- Experience with domestic and international shipping documentation
- Microsoft Office proficiency
- Data entry experience
- U.S. citizenship
- Ability to pass a background investigation
Preferred Skills
- Bachelor’s degree in Accounting, Business Administration, Management, or related field
- QuickBooks data entry experience
- Front office administration experience
- HR compliance documentation experience
- Healthcare benefits coordination experience
- 401(k) benefits coordination experience
- Office supply inventory experience
- Return merchandise coordination experience
- Experience supporting management and engineering teams
Job Responsibilities
- Support front office operations
- Support administrative functions across human resources, purchasing, shipping, and receiving
- Assist with employee onboarding
- Maintain employee records and HR files
- Support timekeeping administration
- Maintain HR documentation according to company policies and applicable laws
- Coordinate employee healthcare benefits administration
- Coordinate 401(k) benefits administration
- Assist with employee communications
- Process online purchasing requests
- Communicate with suppliers and internal staff regarding order status
- Track delivery dates for purchased products
- Assist with return merchandise coordination
- Monitor office supply inventory
- Reorder office supplies as needed
- Assist engineering staff with outgoing shipments
- Prepare outgoing items for transit
- Generate shipping documents for domestic shipments
- Generate shipping documents for international shipments
- Ensure shipping documents meet customer requirements
- Receive incoming shipments
- Sign for deliveries
- Verify shipment contents
- Distribute received items to appropriate personnel or departments
- Perform additional administrative tasks as assigned
Pay Details: $75,000.00 to $80,000.00 per year
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Equal Opportunity Employer/Veterans/Disabled
The Company will consider qualified applicants with arrest and conviction records.
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