Administration Support Assistant

Provides administrative, operational, communications, event, reporting, and site support for leadership and cross-functional teams in an industrial or manufacturing environment.

Job Requirements

• 2–3 years of administrative or operational support experience.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience processing purchase orders.
• Experience preparing meeting minutes and maintaining administrative documentation.
• Experience supporting internal communications and company announcements.
• Ability to make announcements or presentations during Town Halls and other group meetings.
• Experience handling confidential and sensitive business information.
• Experience coordinating meetings, calendars, events, and workplace logistics.
• Experience supporting office or site operations.

Preferred Skills

• Administrative experience in a manufacturing, biotechnology, production, or industrial environment.
• SAP or ERP system experience.
• Experience supporting complex or technical business processes.
• Experience working with vendors and external service providers.
• Experience with expense reporting, cost allocation, KPI tracking, and operational reporting tools.
• Experience supporting site-level or senior leadership.
• Experience supporting Facilities or Maintenance activities.
• Experience with document control systems.
• Experience supporting HR, Talent Acquisition, interview scheduling, or onboarding activities.

Job Responsibilities

• Provide advanced administrative and operational support for site leadership and business functions.
• Support internal communications, announcements, and Town Hall activities.
• Deliver announcements and presentations during group meetings as required.
• Record and distribute meeting minutes.
• Process purchase orders and related administrative documentation.
• Coordinate activities with internal departments and external vendors.
• Conduct research, compile data, and prepare reports, dashboards, presentations, and other business materials.
• Support expense tracking, cost allocation, documentation management, and other financial administration activities.
• Coordinate building projects, repairs, and site updates with Facilities, Maintenance, and external vendors.
• Track site KPIs and maintain associated reporting.
• Coordinate calendars, meetings, workspace logistics, and general office operations.
• Plan and coordinate site events, meetings, and training activities.
• Manage mailroom activities, including incoming and outgoing shipments and internal distribution.
• Maintain electronic and physical document control systems according to applicable procedures and regulatory requirements.
• Support interview scheduling, onboarding logistics, and other HR or Talent Acquisition activities.
• Coordinate equipment setup, system access, and workspace readiness with IT for employee onboarding.
• Maintain confidential business, employee, and operational records.

Pay Details: $24.00 to $28.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.