Confirmation & Expedite Specialist

Confirmation Specialist responsible for verifying purchase orders, coordinating order and project details, maintaining ERP records, and supporting shipment and service confirmations.

Job Requirements

• High school diploma or equivalent.

• 1–3 years of administrative, coordination, customer service, or office support experience.

• Proficiency with Microsoft Excel.

• Proficiency with Microsoft Outlook.

• Proficiency with Microsoft Word.

• Experience reviewing purchase orders and related documentation.

• Experience maintaining records in ERP or internal tracking systems.

• Experience preparing reports, spreadsheets, and supporting documentation.

• Experience coordinating order status, scheduling, or shipment-related activities.

Preferred Skills

• Associate degree.

• Experience with ERP systems.

• Experience supporting purchasing or procurement operations.

• Experience coordinating with warehouse, manufacturing, or operations teams.

• Experience resolving order discrepancies or missing documentation.

• Experience supporting continuous improvement or administrative process improvement initiatives.

Job Responsibilities

• Review and confirm purchase orders, project details, and related documentation for accuracy and completeness.

• Communicate with vendors and internal teams regarding order status, scheduling, and required follow-up items.

• Maintain and update purchase order and project information within ERP and internal tracking systems.

• Coordinate confirmations related to shipments and service activities.

• Prepare and distribute confirmation emails, reports, spreadsheets, and supporting documentation.

• Identify and resolve discrepancies, missing information, and documentation issues.

• Track outstanding confirmations and required follow-up actions.

• Maintain documentation in accordance with established procedures and recordkeeping requirements.

• Support purchasing, operations, warehouse, manufacturing, and related internal functions as needed.

• Support administrative process improvement and documentation efficiency initiatives.

Pay: 20-25/hr

Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client.

Pay Details: $20.00 to $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.