Office Administrator

Seeking a coordinator to manage job data, documentation, part logistics, training schedules, and production metrics in a manufacturing or regulated industry environment.

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Job Requirements:

• High school diploma or equivalent required

• Associate degree or vocational certificate in Business Administration, Supply Chain, or similar preferred

• 2+ years in administrative, production-planning, or document-control role, ideally in manufacturing or aerospace

• Proficiency with Microsoft Office (Excel pivot tables, Outlook, Word)

• Accuracy in data entry and spreadsheet reconciliation

• Basic understanding of revision control standards (ISO 9001 / AS9100 preferred)

• Strong written communication skills for drafting memos and documentation

• Ability to manage shifting priorities and ensure follow-through on open tasks

Preferred Skills:

• Familiarity with job management systems

• Experience formatting documents to QMS standards

• Experience with KPI tracking and dashboard publishing

• Ability to anticipate material shortages and training lapses

Job Responsibilities:

• Enter job information, labor hours, and status codes into job management system

• Collect KPI data (productivity, rework, overtime) and publish dashboards

• Track and maintain technical document revisions and distribute updates

• Create purchase requisitions, monitor open orders, and escalate critical shortages

• Provide real-time part updates and assist with expediting

• Maintain training matrix, schedule required courses, and notify of expirations

• Draft and update standard work instructions and forms with subject-matter experts

• Format and route process documents for QMS approval

• Draft memos, status emails, and meeting minutes with action items

• Build and adjust labor schedules based on staffing and production needs

Pay Details: $17.00 to $18.50 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.entegee.com/candidate-privacy-information-statement/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance