Conference Support Admin

Coordinate and execute meetings and events within the GVC, managing logistics, on-site support, and cross-functional communication.

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Job Requirements:

• Experience coordinating meetings and events

• Ability to manage and work with cross-functional teams

• Strong attention to detail

• Ability to take initiative in fast-paced environments

• Experience with on-site event logistics and room setup

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Preferred Skills:

• Experience working with security, AV/IT, and facilities teams

• Familiarity with demonstration centers or similar showcase environments

• Knowledge of online event management systems

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Job Responsibilities:

• Act as the primary point of contact for assigned meetings and events within the GVC

• Identify and document event requirements using the 5 W’s of meeting planning

• Keep event systems updated with all relevant details

• Coordinate with security, AV/IT, and facilities to ensure all event needs are met

• Brief internal staff and cross-functional teams on event logistics and expectations

• Provide day-of-event support, including room walkthroughs, signage setup, cleanliness checks, AV/IT coordination, and attendee guidance

• Ensure conference spaces are reset to default post-event

• Periodically check in with event hosts during the day to handle unforeseen needs

• Collaborate with Demo Center Managers if events overlap with demonstration spaces

• Coordinate demonstration center tours when required

Pay Details: $20.00 to $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance