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Regulatory Administrative Assistant - 57730238 - MG

Job Code: 57730238
Job Location: Irvine, CA
Category: Admin
Last Updated: 06/27/2017
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Job Description:
ADMINISTRATIVE:
• Assist management team of 5-While reporting to Regulatory Operations Sr. Supervisor
• Scheduling Meetings on behalf of Management Team
• Ordering food associated with Meetings and/or Need for those who can't get to lunch
• Processing American Express Expenses
• Booking Travel
• Updating and Maintaining Internal Tracker(s)
• Running reporting
• Taking meeting Minutes, distributing to meeting attendees
• Assist with edits/cleanup on Process SOPs/Work Instructions after drafted into final versions
• ShareFolder cleanup, drafting ‘cheat sheets’ for the team, updating guideline spreadsheets with information
• Renew Facility Licensing for all global locations
• Assist Generalist/Internationalist with Administrative ad hoc projects; Regulatory Submissions
• Copying, Scanning, Printing, Compiling Documentation
• Process Invoicing and Fees via PO Request/Purchase Requisitions
• A strong ability to audit and find errors in documentation and trackers
• Support Director with ad hoc projects
• Ability to evolve based on team needs for administrative functions
• Ordering Food/Snacks
• Ordering Office Supplies  
PROJECT WORK:
• Contribute to the development of the processes and procedures for all Operational functions
• Contribute to the development of systems and data associated with Regulatory Functions, process improvement, system integrations, system implementations, system development work
• Contribute to the development of robust reporting to support our Regulatory Affairs and Regulatory International teams, and executives
• Standard 8a-5p with a potential to cover 9a-6p from time to time.
 
Requirements:
BASIC QUALIFICATIONS:
• High attention to detail, highly skilled in task management, task oriented
• Ability to solve problems and provide solutions
• Flexible with priorities and responsibilities
• Works well under pressure in a dynamic and social environment
• Effective organizational skills
• Strong work ethic
• Works well under pressure in a dynamic environment
• General knowledge of industry practices, techniques and standards
• Intermediate/Advance knowledge of word processing, spreadsheet/graphing, including knowledge of Microsoft Office applications, including Word, Excel, PowerPoint.
• Education Required: High School Equivalent/Diploma
• Years of Experience Required: 2-3 years of Administrative background  
PREFERRED QUALIFICATIONS:
• SAP experience  
REQUIREMENTS:
• Quarter End/Year End Extended Coverage
• The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers.
 
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or techteam@entegee.com.
 
Please reference job # 57730238MG
 
Equal Opportunity Employer
Minorities/Women/Veterans/Disabled
 
 
 

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