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Receptionist - 57816095 - MG

Job Code: 57816095
Job Location: Minneapolis, MN
Category: Admin
Last Updated: 07/05/2017
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Job Description:
Job Summary:
Perform duties as part of a team:  be able to operate multiple line telephone PC based console and act as primary building receptionist.  Provide team support, internal as well as external customer assistance and special project assistance as needed.  Responsible for the daily observation and operation of the building security screens and visitor admittance at both facilities.
Scope of Responsibility:
The Communications Center Operator’s performance will be measured by his/her ability to provide exceptional customer service.  Their interactions will be with all employees, customers, distributors, vendors, job applicants and other visitors.
Essential Duties and Responsibilities:
1. Receive incoming calls, screen and connect to proper parties.
2. Screen visitors for admittance to our local facilities via monitors/phones and notify the proper internal employee of visitors’ arrival.  Maintain visitor sign-in log.
3. Sort and deliver incoming U.S. and inter-office mail, faxes.
4. Apply postage to outgoing mail and prepare for postal pickup in the morning. Maintain postage machine, postage meter balance and meter account and act as primary contact for mail equipment vendor.
5. Introduce new employees to the use of the phone and voice mail systems if needed.
6. Responsible for coordinating with other team members on breaks, schedules and vacations. Involve Manager when appropriate.
7. Help with special projects and/or administrative duties to assist various departments as requested.  Provide general assistance to departments as needed.
8. Coordinate, within the team, phone coverage with clerical/administrative duties as appropriate.
9. Responsible for sign in/out of International Cell Phones, Data Cards and Video Projector equipment.
10. Inform IT department regarding malfunctioning of the phone and camera systems and contact appropriate company personnel.
11. Reserve meeting rooms and company vehicles as requested.
12. Update and post monthly birthday list and design and post baby announcements as directed by HR.
13. Responsible for retrieving and maintaining mailroom supplies.
14. Set up and/or change mail slots and mail cart when necessary.
15. Maintain and update systems for accurate tracking of internal employee availability.  
16. Perform other related duties as assigned.
 
Requirements:
Minimum Qualifications:
High school diploma and fluent English language skills required. Previous office operator experience desired. Use telephone PC based console, personal computer and software such as Microsoft Word, Outlook, Excel, postage meter and scale, and common office equipment, such as calculator, fax and copy machine.
 
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or techteam@entegee.com.
 
Please reference job # 57816095MG
 
Equal Opportunity Employer
Minorities/Women/Veterans/Disabled
 
 
 

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Entegee is an equal opportunity employer. Entegee considers applicants for all positions without discrimination on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, or any other legally protected status. No question in the website is used for the purpose of limiting or excluding any applicant's consideration for employment on any basis prohibited by local, state, or federal law.

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