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Finance Assistant - 61503933 - RW

Job Code: 61503933
Job Location: Plymouth, MN
Category: Admin
Last Updated: 04/06/2018
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Job Description:
We are looking for a detail oriented Tax Assistant with an aptitude for tax and finance, who possesses strong levels of accuracy while having confidence working with numbers. MS Excel intermediate skills are required. This position is high visibility and requires a high degree of responsibility and trust. The candidate will be supporting several Tax Team members, including executives, but needs to have a strong skill set to work in a finance area with many different tasks being requested to perform.
• Assistant prepares Check or EFT requests based on Tax Returns or Estimated Tax Payment Vouchers, obtains proper sign off(s), makes copies of forms and scans and e-mails to AP or Treasury.
• Sets up EFT registration with State for legal entity as requested including Treasury setup.
• Process State Tax Returns, Quarterly Estimates, Annual Extensions, Notices etc. including Certified Mail Receipt, Creating Payment List, Recording date of filing, etc.
• Expense Report Processing.
• Process Tax Dept. billings for professional fees, etc. by setting up check request, routing for signoff, scanning/copying, tracking and filing invoice.
• Order various supplies needed by the Tax Dept. including file folders and other office supplies.
• Creating of (annual) State Tax files (pendaflex /return folders with labels)
• File Federal Workpapers, State Tax Returns, Notices, etc. as required.
• Scan and file Federal and State tax returns, notices, etc. as required.
• Arrange for various returns and workpapers to be archived and sent off-site.
• Point of contact for retrieving archived files.
• Process Check and EFT requests and filing of various forms with foreign governments including certified mailing. Sort Tax Department related mail.
• Organize meeting with consultants, etc.
• Assist with registrations for conferences, etc.
• Printing of Apportionment, State Modification workpapers and tax payment workpapers for files, etc.
• Securing Room & Badges for auditors and or consultants and other visitors.
• Request various access for consultants, others.
• Perform SharePoint administrative tasks including arranging for Security Tokens and Secured Server Access to folders for selected consultants.
• Recording of Qtrly State U/C Report, etc.
• Prepare account reconciliations using Costpoint and Blackline systems; AP invoice review, cover sheet prep., scan and email to AP inbox, follow-up with vendors on payments and/or invoices not processed (will need to use ImageNow system); assist Tax VP in preparing quarterly invoice accruals AND quarterly G&A invoice review (for budget purposes).
• Candidate should have the can-do attitude as he/she will get all kinds of requests on a daily basis.
• Familiarity with Concur T&E and basic knowledge of AP would be helpful; must be organized and able to multi-task and plan ahead; dependability is critical as well; able to take direction from all levels within Tax organization (VP, Managers, Analysts, Contractors).

• High school diploma or GED.
• Previous related experience.
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or
Please reference job # 61503933RW
Equal Opportunity Employer


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Entegee is an equal opportunity employer. Entegee considers applicants for all positions without discrimination on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, or any other legally protected status. No question in the website is used for the purpose of limiting or excluding any applicant's consideration for employment on any basis prohibited by local, state, or federal law.

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