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Administrative Assistant II - 61405289 - MU

Job Code: 61405289
Job Location: Elkton, MD
Category: Admin
Last Updated: 03/30/2018
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Job Description;
Position provides organizational and administrative support for the Engineering Directorate for the Missile Defense & Controls business in Elkton. Support will be provided to the Director and his organization: Design Engineering, Project Engineering, Analysis Engineering, Laboratory, and Systems Engineering.
Position will rotate between the Analysis and Systems Engineering building (temp office structure), Laboratory, and Design/Project Engineering. When working in the Laboratory (Dr. Stephen Palopoli), there is an expectation of using personal protective equipment (PPE) supporting chemists and lab staff and performing routine audits/inventories.
Responsibilities
• Represent us in a courteous and professional manner
• Prepare metrics charts of department performance
• Maintain Engineering SharePoint sites
• Prepare travel arrangements and generate/track expense reports
• Conduct Laboratory operating procedure updates
• Conduct monthly Laboratory propellant inventories
• Order office supplies and monitor inventory
• Assist building manager with work requests and maintenance issues
• Create and process purchase requisitions and reconcile cost data monthly
o Submit purchase orders for engineering software purchases
• Track spending and plan future expenses
• Arrange meetings and conferences including external visitors
o Ability to set up Webex conferencing
• Manage arrangements for food/beverage and other resources for meetings as necessary, both onsite and offsite
• Support Security in managing classified meetings
• Sort/distribute mail for the various areas
• Maintain management schedules and resolve scheduling conflicts
• Assist with presentations, correspondence, reports, etc. and other duties as assigned to support Engineering work
 
Requirements
• Excellent interpersonal skills
• Demonstrated ability to provide service excellence and reliability
• Strong organizational skills and ability to multitask
• Good oral and written communication skills
• Quick learning ability
• Capability to work independently and in a fast-paced team driven environment
• Excellent computer skills, including proficiency in MS Office suite and other basic software
o Proficiency with EXCEL and PowerPoint a must
• Demonstrated ability to work effectively with Team Center/SharePoint, Webex, etc.
• Ability to learn Deltek Costpoint; existing working knowledge is a plus
Education: HS Diploma, 4-7 years administrative/clerical experience, AA degree preferred
Security Clearance: Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Ability to obtain a Secret clearance is required.
 
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or techteam@entegee.com.
 
Please reference job # 61405289MU
 
Equal Opportunity Employer
Minorities/Women/Veterans/Disabled
 

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Entegee is an equal opportunity employer. Entegee considers applicants for all positions without discrimination on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, or any other legally protected status. No question in the website is used for the purpose of limiting or excluding any applicant's consideration for employment on any basis prohibited by local, state, or federal law.

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