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Administrative Assistant - 59956189 - RW

Job Code: 59956189
Job Location: Fridley, MN
Category: Admin
Last Updated: 12/29/2017
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Job Description:
Provide administrative support:
• Scheduling
• Travel planning
• Expense reporting
• Managing supplies
• Managing equipment
Provide support for department initiatives:
• Create and manage web sites, rosters, manuals, access rights, presentations, status reports, conduct external web site searches, etc.
Represent the department in a professional, efficient and effective manner in all communication and interactions:
• Serve as a key contact point for businesses and geographies, other company departments and external entities
• Handle sensitive or confidential information
• Provide appropriate information to contacts (handling questions, issues, follow-ups)
• Apply knowledge of business and department objectives and priorities
• Serve as an information resource on organizational practices, policies and procedures
Provide document management support:
• Create documents, proof, update, scan, copy, file, proactively maintain, etc.
• Provide administrative support for meetings (audio conferences, video conferences, training sessions and other meetings):
• Scheduling, agendas, meeting materials, set-up, minutes, sign-up, shut down, etc.  
Apply knowledge of and experience in company processes to assist in the development, implementation and administration of projects and procedures, including presentations to and approvals by executive management.
• Identify and implement process improvements.
• Conduct research and gathers and compiles information as requested.
• Provide skilled technical support, which may include data coordination, data analysis, tracking and coding.
Proactive and engaged Administrative team participation.
• Actively participate in Global Communications/Corporate marketing administrative team
• Provide administrative back up to other admins as needed
• Proactively engage with other admins to improve support and processes
Interact with peers, clients, and outside partners on matters of significant importance on a frequent basis.
• Involves planning and preparation of the communications.
• Requires skill, tact, persuasion, judgment, and/or negotiation to accomplish objectives.
Coordinate new hire activities:
• Execution and coordination of all on-boarding activities for new employees and contractors
• Coordination and scheduling of interviews for potential new hires (contract and employee)
 
Requirements:
Basic Qualifications-  
• High School Diploma / GED
• 2+ years of administrative support experience in a corporate setting
• Experience with Microsoft Office Applications (Outlook, Word, Excel, PowerPoint) and employee)
• Administer components of departmental initiatives, as required
Desired/Preferred Qualifications-
• Professional etiquette (telephone, correspondence, email, and in person).
• Ability to communicate with a variety of people at differing levels effectively.
• Excellent written and oral communication skills.
• Strong project management skills.
• Excellent organizational skills required with ability to prioritize.
• Ability to handle difficult situations with poise and professionalism.
• Ability to work well under multiple instructions and directions with tight deadlines.
• High level of energy and willingness to work independently in a “fast-paced” environment.
• Ability to work effectively in a team environment and build strong working relationships.
• Self-motivated, team player, strong work ethic.
• Event/large group meeting planning experience desired.
• Experience coordinating complex international travel planning.
 
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or techteam@entegee.com.
 
Please reference job # 59956189RW
 
Equal Opportunity Employer
Minorities/Women/Veterans/Disabled
 


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Entegee is an equal opportunity employer. Entegee considers applicants for all positions without discrimination on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, or any other legally protected status. No question in the website is used for the purpose of limiting or excluding any applicant's consideration for employment on any basis prohibited by local, state, or federal law.

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