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Admin Assistant III - 56595232 - JL

Job Code: 56595232
Job Location: Saint Paul, MN
Category: Admin
Last Updated: 05/16/2017
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Job Description:
Our customer is looking for a Admin Assistant to performs administrative duties for leadership team – including VP, Sr. Director, and Directors as well as supporting the day to day requests of the broader operations team.
• Completes project work as required including the development of presentations, complex metrics reporting, and professional written correspondences.
• Routinely make complex travel arrangements including but not limited to: domestic and international flights, hotels, and ground transportation.
• Plans large scale events including the coordination of logistics, catering, venue reservations, contracts, entertainment, calendar management, etc.
• Composes and/or transcribes routine correspondence, letters, and memos. May proofread for grammatical construction, spelling and flow, and distribute to appropriate personnel.
• Receives incoming mail, faxes, telephone calls and visitors and routes to appropriate department staff by exercising judgment regarding content and priority.
• Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
• Acts as an informed source of company policies and procedures by answering routine questions or routing to appropriate employees for answers.
• Schedules appointments and maintains up-to-date appointment calendar; ensures that the executive is informed at all times of scheduled commitments.
• Conducts all aspects of the job with appropriate level of confidentiality and sensitivity to employee and organizational data by storing documents carefully and not disclosing confidential information except on a need-to-know basis.
• Orders office supplies and equipment, and performs or arranges for routine maintenance of basic office equipment.
 
Requirements:
Education/Experience/Skills required to successfully perform the above duties/tasks:
• High School degree required
• 3+ years of related work experience required
• Information systems experience preferred
• Proven experience in providing administrative support to Director/Sr. Managers in a fast-paced organization with multiple priorities.
• Experience handling of sensitive or confidential information.
• Strong communication skills (written and oral) and interpersonal skills with ability to work across multiple levels of an organization.
• Previous administrative assistant experience supporting multiple team members with event coordination, travel and expenses.
• Advanced Excel & PowerPoint – position will generate reports and graphs via pivot tables and aid in creating presentations.
• Strong sense of responsibility and urgency as well as attention to detail.
• Strong customer-service orientation and professional demeanor.
• Excellent communication (oral and written) skills and the ability to communicate effectively with internal and external stakeholders at all levels.
 
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or techteam@entegee.com.
 
Please reference job # 56595232JL
 
Equal Opportunity Employer
Minorities/Women/Veterans/Disabled
 
 

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Entegee is an equal opportunity employer. Entegee considers applicants for all positions without discrimination on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, or any other legally protected status. No question in the website is used for the purpose of limiting or excluding any applicant's consideration for employment on any basis prohibited by local, state, or federal law.

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