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Admin Assistant - 60112817 - MG

Job Code: 60112817
Job Location: Mankato, MN
Category: Admin
Last Updated: 01/02/2018
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Job Description:
We are looking for an Admin Assistant to prepare correspondence, spreadsheets, purchasing documents, customer and contractor billing documents, payroll time verification and editing for union/non-union personnel. Provide basic office operations; phone answering, mail distribution, ordering office supplies, maintaining and update databases. Generate work orders and perform final review and closeout of completed work packets.
• Responsible for payroll verification and editing for union/non-union personnel. Understand the associated procedures which include maintaining vacation/sick reports, overtime callout and meal and other expense reimbursement. Must become proficient in TIME, OMS and SAP systems. Provide backup for time entry.
• Perform data entry, copying, drawings and forms. Maintain database files, process payments and refunds. Prepare correspondence, spreadsheets, purchasing documents, customer and contractor billing documents. Perform filing and file retrieval functions utilizing both manual and computerized filing system for correspondence, engineering drawings, specifications and right-of-way documents. Compiles, computes and verifies information with a high degree of accuracy.
• Inventory and order office supplies. Reconcile and pay procurement card statements. Assist with site and corporate functions.
• Generate work orders and complete job closeout of all work packets within various systems. Analyze reports to verify labor and equipment charged to each work, job, trouble and miscellaneous order. Distribution of data and sketches to various departments. Prepare journal entries.
• Provide backup assistance to other team members. Perform other duties as assigned.
• Provide assistance during emergency storm operations.
• High school education or GED.
• One to three years administrative experience.
• Knowledge of business operations, and proficiency of personal computer word processing.
• Able to become proficient in various utility related programs such as (TIME, SAP, OMS, etc.) used by Field Operations, Microsoft office products, intra- and inter-net operations, and e-mail.
• Natural Gas or Electric Utility experience is preferred but not required.
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or
Please reference job # 60112817MG
Equal Opportunity Employer


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Entegee is an equal opportunity employer. Entegee considers applicants for all positions without discrimination on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, or any other legally protected status. No question in the website is used for the purpose of limiting or excluding any applicant's consideration for employment on any basis prohibited by local, state, or federal law.

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