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Accounts Receivable Coordinator - 52952681 - BM

Job Code: 52952681
Job Location: Brea, CA
Category: Admin
Last Updated: 09/08/2016
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Job Description:
As we continue to strengthen our infrastructure, the AR Coordinator must possess the knowledge, skills and ability to manage a varied accounts receivable portfolio. Responsibilities include collecting customer outstanding receivable balances by enforcing terms of sale; timely analysis and making decisions for resolution of over/short payments and deductions/claims; reviewing and taking action on orders on hold; responding to internal and external customer inquiries; creating reports and analysis; assessing and changing procedures to incorporate new requirements and improve efficiency; other tasks and special projects as needed. The A/R Coordinator must be self-reliant and make independent decisions exercising good judgment. This position interacts with all levels of management internally and externally to minimize risk and improve profitability and the collections cycle. They serve as the main point of contact in identifying and resolving issues that impact receivables. Key Responsibilities • Analyst has overall responsibility for a receivable portfolio • Independently plan, analyze and carry out collection of past due accounts • Conduct timely research, analysis and decision making for resolution of deductions and disputed items, short/over-payments
• Reconcile accounts in timely manner; analysis of transactions and initiate credits and adjustments to accounts, as well as accurate clearing of corresponding credits and debits • Identify and resolve order-to-cash root cause issues that impede invoicing, collections and deduction resolution. Includes initiating and driving cross functional resolutions. • Review orders on credit hold and personally take appropriate action to ensure delivery dates met • Initiate and maintain complete, accurate and updated records of contacts, collection activities and account reconciliations • Financial risk analysis to update credit limits within level of authority and/or make recommendations to management • Active participation with driving results to meet individual, team and department objectives • Ongoing process improvement focus, making recommendations and participating and or leading implementations to improve department efficiency
• Establish and maintain strong working relationships with customers and other functional groups at all levels including executive decision makers • Keep management apprised of unusual or non-standard issues and escalate when appropriate • Provide coverage during hours of responsibility for internal and external
Additional Job Details:
Experience and Skill Requirements • Minimum 3-5 years high volume collections and deductions experience (preferably trade spend); Medical industry highly desirable
• Exceptional Microsoft Office skills are required; including pivot tables, vlookups, formula building and sorting of data • Oracle experience highly desired • Positive attitude and strong work ethic • Demonstrated ability to work in a very ambiguous environment • Attention to detail without losing focus of the “big picture” • Ability to thrive in a fast paced, ever-changing environment with the ability to stay focused and quickly achieve closure • Excellent problem solving and negotiation skills required. • Proven ability to own complex portfolios • Communication skills require strong business writing skills and the ability to effectively articulate with discussions, proposals and negotiations in a persuasive manner • Highly motivated self-starter who can work well independently and in a team environment • Must have a flexible schedule and be willing to put in extra time as needed to meet objectives
******At minimum, I think we should try to find someone with a credit background (2+ years) along with Oracle/SAP experience and good knowledge of excel.******
For more information about this position, please contact the Entegee New Hope, MN office at 763-577-9000 or
Please reference job # 52952681BM
Equal Opportunity Employer


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